Google Docs is a free application offered by Google that includes a Web-based word processor, spreadsheet, and presentation application. This allows the users to create and edit documents online while working together with other users in real-time. Documents, spreadsheets, and presentations can be created within the application itself, sent by email, or imported through the Web interface. Since Google Docs allows collaboration between users, documents can be shared, opened, and edited by several users at the same time.
As part of LIS 724, I used Google Docs for 2 group projects. While overall the use of the application was a positive experience, there were definite limitations our group encountered. First, there was no ability to text, or IM within the application which would have helped the collaborative process. My group used Blackboard for that, which meant we had to go back and forth between the two applications. It is my understanding that this will be a feature of Google Docs in the future. Second, the Power Point that we were working on required us to be very conscious of design and how everything looked on the slide. Our group included both Mac and PC users and that became a negative factor as far as looking at the design of a slide. Not every person saw the same thing on their monitor. During the 2nd project, which was a Word document, everything went much smoother.
School librarians, teachers, and students can use Google Docs to help promote group work and peer editing skills. Through the revision history portion of Google Docs, the teacher or librarian can follow who has contributed what to the project. The 5th graders at the school where I work do several projects during the year where they are required to work in small groups. This sometimes requires working together at someone’s house or at the public library, which can be very difficult and inconvenient to schedule. With the use of Google Docs, they would each be able to set up an account, then indicate who they wanted to view and share their work with. The project could then be worked on individually or as a group at the same time.
Google has resources for educators. One journalism teachers said that her high school students love Google Docs and they are eager to go to the school library or computer lab to work together on their project, and because Google Docs saves their work automatically there is never the excuse of “I lost my work”. This teacher has used the tool for collaborative book reports, research reports, co-editing essays, group discussions about literary works, and poetry or creative writing portfolios.
Joyce